Troubadour Cloud is an optional online backup and read-only web viewer for campaign notes made with Troubadour, an app that runs on your own computer. It is run by DPRcalc ("we"). Troubadour itself works without Troubadour Cloud: nothing leaves your computer unless you connect it to Troubadour Cloud.
What we store
- Your account: you sign in with a DPRcalc account. Troubadour Cloud receives its ID and email address; sign-in details stay with DPRcalc's sign-in provider, Clerk.
- Your campaign notes: the files in the campaign folders you back up (notes, images and other files), their names and folders, and when each backup was made. Session transcripts are only included if you turn on "Include transcripts" in Troubadour.
- A search index: the text of your notes and the links between them, so the viewer can search and show "Linked from".
- Share links: if you make one, the secret code in the link.
We don't use analytics, advertising or tracking cookies. The only cookies are the ones that keep you signed in. We don't sell your data or use it to train AI models.
Other people in your notes
Campaign notes and transcripts can contain what your players said. If you record a game, get your players' agreement first, and only back up transcripts they're comfortable with being stored online. If a player asks you to remove something, edit or delete it in Troubadour and back up again, or delete your backups (below).
How we use it
Only to run the service: to keep your backups, show them to you, let you restore them, and show them to people you give a share link. We read stored content only when needed to keep the service working or secure, or when the law requires it.
Who else handles it
These companies process your data for us, in the United States:
- Vercel: hosts the website and stores your files.
- Neon: hosts the database (account links, backup lists, the search index).
- Clerk: sign-in and accounts.
Like most websites, our hosting keeps request logs for a limited time. They include page addresses, which can include note names. We share data with anyone else only if the law requires it.
Share links
A share link lets anyone who has it read the newest backup of that campaign, all of it, without signing in. Give it only to people you trust with everything in those notes. You can make a new link (the old one stops working) or stop sharing at any time on the campaign's page.
How long we keep it
- We keep up to 100 backups per campaign. When there are more, the oldest are removed.
- Files that no backup uses any more are deleted from storage, usually within a day. Our providers' own safety copies may keep deleted data for a short while longer.
- Delete all my backups on your account page deletes every campaign, backup and file right away. Deleting your DPRcalc account also deletes your backups.
Your choices
- See and download it: every campaign page has "Download all notes (.zip)", and Troubadour can restore any kept backup.
- Delete it: as above. Stopping backups in Troubadour (Disconnect) stops anything new from being sent.
- Correct it: change your notes in Troubadour and back up again; change your email in your DPRcalc account settings.
Depending on where you live, you may have other rights over your data (such as access or objection). Ask us and we'll help.
Security
Data is encrypted in transit (HTTPS) and stored with our providers, who encrypt it at rest. Stored files are private: they're reachable only through Troubadour Cloud after it checks you may read them, or through short-lived signed links it gives you. No system is perfectly secure; if something goes wrong that affects your data, we'll tell you.
Age
Troubadour Cloud is for people 16 and older. Don't sign up if you're younger.
Changes and contact
If we change this policy we'll update the date above, and tell you in advance by email if a change affects how your data is used. Questions or requests: contact us through the Troubadour project on GitHub (don't post private details there; ask for a private way to reach us).